Policy Manual

Chapter 1-Administration

• 1.1 Specific Functions and Mission Statement
• 1.2 Governance and Administration
• 1.3 Administrator Qualifications and Access
• 1.4 Table of Organization and Job Descriptions
• 1.5 Required Agency Policies
• 1.6 Human Research and Public Activities
• 1.7 Performance and Quality Improvement
• 1.8 Channels of Communication
• 1.9 Monitoring and Assessment of Program

Chapter 2 – Fiscal Management

• 2.1 Written Annual Budget
• 2.2 Child’s Money
• 2.3 Conflict of Interest
• 2.4 Fiscal Control
• 2.5 Written Fiscal Policy and Procedures
• 2.6 Accounting Procedures
• 2.7 Purchasing
• 2.8 Contracts

Chapter 3 – Personnel

• 3.1 Personnel and Prohibited Convictions
• 3.2 Criminal Records Check
• 3.3 Personnel Recruitment, Screening, etc.
• 3.4 Orientation and Staff Development
• 3.5 Written Annual Evaluation
• 3.6 Employee Discipline
• 3.7 Staff Grievances
• 3.8 Salary and Benefits
• 3.9 Notification of Charges
• 3.10 Code of Ethics
• 3.11 Attendance
• 3.12 Workplace Harassment and Discrimination
• 3.13 Whistleblower Policy
• 3.14 Telephones and Smartwatches

Chapter 4 – Citizen Involvement

• 4.1 Volunteers, Interns, and Subcontractors

Chapter 5 – Records

• 5.1 Child Records
• 5.2 Maintenance of Records
• 5.3 Confidentiality
• 5.4 Use and Security of Computers
• 5.5 Data Collection, Management and Review

Chapter 6 – Food Services

• 6.1 Food and Nutrition
• 6.2 Water Supply
• 6.3 Kitchens and Kitchen Supplies

Chapter 7 – Facility

• 7.1 Building Approval
• 7.2 Living Rooms
• 7.3 Dining Areas
• 7.4 Bedrooms
• 7.5 Bathrooms
• 7.6 Laundry Facilities
• 7.7 Transportation

Chapter 8 – Supervision

• 8.1 Staffing Requirements
• 8.2 Discipline Policy
• 8.4 Behavior Intervention and Matrix
• 8.5 Runaways
• 8.6 Searches
• 8.7 Key Control
• 8.8 Radio Communication

Chapter 9 – Safety & Emergency Procedures

• 9.1 Emergency Planning and Preparedness
• 9.2 General Safety
• 9.3 Alcohol and Tobacco
• 9.4 Fire Safety
• 9.5 Disaster Preparedness
• 9.6 Storage of Hazardous Materials
• 9.7 Firearms
• 9.8 Community Engagement Plan
• 9.9 Facility Maintenance

Chapter 10 – Medical & Health Care Services

• 10.1 Emergency Medical Plan
• 10.2 Medications
• 10.3 Comprehensive Health Care
• 10.4 Suicide Awareness

Chapter 11 – Admissions & Orientation

• 11.1 Admissions
• 11.2 Legal Commitment
• 11.3 NRTC Admissions Log
• 11.4 Intake

Chapter 12 – Program

• 12.1 Service Plans
• 12.2 Handbook for Youth and Their Families
• 12.3 Visiting and Communication
• 12.4 Recreation and Leisure Equipment-working
• 12.5 Religion, Socialization and Education-working
• 12.5.1 Bus Fare
• 12.6 Personal Belongings and Hygiene
• 12.7 Treatment or Diagnostic Services
• 12.8 Civil Rights and Youth’s Rights
• 12.9 Discharge and Discharge Summary
• 12.10 Case Record Entry
• 12.11 Notification and Documentation of Critical Incidents-working
• 12.12 Youth and Family Complaints
• 12.13 External Referral Procedure
• 12.14 Youth Permanency and Aftercare