Policy Manual

Nicholas Residential Treatment Center

Chapter 1-Administration

  • 1.1 Specific Functions and Mission Statement
  • 1.2 Governance and Administration
  • 1.3 Administrator Qualifications and Access
  • 1.4 Table of Organization and Job Descriptions
  • 1.5 Required Agency Policies
  • 1.6 Human Research and Public Activities
  • 1.7 Performance and Quality Improvement
  • 1.8 Channels of Communication
  • 1.9 Monitoring and Assessment of Program

Chapter 2 – Fiscal Management

  • 2.1 Written Annual Budget
  • 2.2 Child’s Money
  • 2.3 Conflict of Interest
  • 2.4 Fiscal Control
  • 2.5 Written Fiscal Policy and Procedures
  • 2.6 Accounting Procedures
  • 2.7 Purchasing
  • 2.8 Contracts

Chapter 3 – Personnel

  • 3.1 Personnel and Prohibited Convictions
  • 3.2 Criminal Records Check
  • 3.3 Personnel Recruitment, Screening, etc.
  • 3.4 Orientation and Staff Development
  • 3.5 Written Annual Evaluation
  • 3.6 Employee Discipline
  • 3.7 Staff Grievances
  • 3.8 Salary and Benefits
  • 3.9 Notification of Charges
  • 3.10 Code of Ethics
  • 3.11 Attendance
  • 3.12 Workplace Harassment and Discrimination
  • 3.13 Whistleblower Policy
  • 3.14 Telephones and Smartwatches

Chapter 4 – Citizen Involvement

  • 4.1 Volunteers, Interns, and Subcontractors

Chapter 5 – Records

  • 5.1 Child Records
  • 5.2 Maintenance of Records
  • 5.3 Confidentiality
  • 5.4 Use and Security of Computers
  • 5.5 Data Collection, Management and Review

Chapter 6 – Food Services

  • 6.1 Food and Nutrition
  • 6.2 Water Supply
  • 6.3 Kitchens and Kitchen Supplies

Chapter 7 – Facility

  • 7.1 Building Approval
  • 7.2 Living Rooms
  • 7.3 Dining Areas
  • 7.4 Bedrooms
  • 7.5 Bathrooms
  • 7.6 Laundry Facilities
  • 7.7 Transportation

Chapter 8 – Supervision

  • 8.1 Staffing Requirements
  • 8.2 Discipline Policy
  • 8.4 Behavior Intervention and Matrix
  • 8.5 Runaways
  • 8.6 Searches
  • 8.7 Key Control
  • 8.8 Radio Communication

Chapter 9 – Safety & Emergency Procedures

  • 9.1 Emergency Planning and Preparedness
  • 9.2 General Safety
  • 9.3 Alcohol and Tobacco
  • 9.4 Fire Safety
  • 9.5 Disaster Preparedness
  • 9.6 Storage of Hazardous Materials
  • 9.7 Firearms
  • 9.8 Community Engagement Plan
  • 9.9 Facility Maintenance

Chapter 10 – Medical & Health Care Services

  • 10.1 Emergency Medical Plan
  • 10.2 Medications
  • 10.3 Comprehensive Health Care
  • 10.4 Suicide Awareness

Chapter 11 – Admissions & Orientation

  • 11.1 Admissions
  • 11.2 Legal Commitment
  • 11.3 NRTC Admissions Log
  • 11.4 Intake

Chapter 12 – Program

  • 12.1 Service Plans
  • 12.2 Handbook for Youth and Their Families
  • 12.3 Visiting and Communication
  • 12.4 Recreation and Leisure Equipment-working
  • 12.5 Religion, Socialization and Education-working
  • 12.5.1 Bus Fare
  • 12.6 Personal Belongings and Hygiene
  • 12.7 Treatment or Diagnostic Services
  • 12.8 Civil Rights and Youth’s Rights
  • 12.9 Discharge and Discharge Summary
  • 12.10 Case Record Entry
  • 12.11 Notification and Documentation of Critical Incidents-working
  • 12.12 Youth and Family Complaints
  • 12.13 External Referral Procedure
  • 12.14 Youth Permanency and Aftercare